Office and Facilities Administrator advertised by

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Marine Conservation Society

Contact Information:
Marine Conservation Society
Overross House
Ross Park

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Office and Facilities Administrator


Contract: Permanent

Closing: We are considering applications on a rolling basis until Sunday 19 December 2021. We may close this role when a suitable applicant is found.

We work to protect our ocean and all that depend on it, the wildlife, the people, and now, our planet. Our team is small but mighty, and we create real change working with thousands of volunteers, and with businesses and communities in locations all over the UK. We put pressure on governments to legislate for protections for our ocean - protections it badly needs.

We need you to join us as our Office and Facilities Administrator, to be a central link that means our team are able to have what they need, when they need it, and make sure the places we work from are up to scratch.

Our projects are interesting and varied so couriering an inflatable turtle to an event and directing a telephone enquiry to our Beach Clean resources will be part of your every-day.

We have three office locations and you’ll coordinate planned maintenance schedules across them all, and ensure that our people working there can be safe and are meeting our obligations for health and safety.

Administration: Experience in general admin in a varied office environment, travel bookings, post and mailing, and able to pay attention to the small details. You might have some experience or knowledge of health and safety policies.

Delivering: Confident talking to people - unfazed taking phone calls, with great listening skills to get the right result and your personal investment in providing fabulous customer service. Be a problem-solver, spotting snags before they become an issue and offering options to save the day.

Working with us: Takes a people-centric approach, instinctively offers support to others, and will enjoy working with a team who are passionate advocates for our ocean and environment. We are looking for people who demonstrate our values, but who also contribute their own perspectives and experiences to add to our knowledge and our culture.

We’ll consider applications on a rolling basis until Sunday 19 December. We may close the role earlier if we find the right candidate.

What we need to see:

Your CV - it would really help us if you removed all of your personal information prior to sending your CV to us. Keep your contact information in your email, but not on the documents that we’ll use for shortlisting.

A motivation statement - tell us how your experience meets the role requirements by referring closely to both the job description and the person specification. Include examples of your work or experiences which show how you will meet the job criteria and person specification and what skills you bring which would make you successful in the role.

Your motivation statement should also let us know what inspired you to apply for this role with us - tell us what it is about our work that attracted you to the organisation and the position.

We find that stronger applications have this statement - to give yourself the best opportunity for this role, please ensure you include it. No need to write pages, one side of A4 would be perfect, two would be more than enough so try to limit yourself.

We understand that the application process can be difficult if you have a condition or disability that you live with. We want to make it as easy as possible for you to shine during your application process, so please let us know what we can do to accommodate you.

Selection Process

If you’re invited to an interview, you may be requested to prepare a task in advance, or take part in a group activity as part of the assessment process - we’ll let you have all the details in the invitation to interview. We will also invite you to talk to us about any reasonable adjustments which would support you in fully taking part in the interview process.

The Legal Bit

If you’re successful, all offers of employment are conditional, subject to the following:

- We are not licensed to issue work permits so candidates are required to provide proof of eligibility to work in the UK and will be required to present original documents if invited for interview. Information on what you’ll need to show will be provided as part of the invitation to attend an interview
- Receipt of two references which are satisfactory to MCS
- Your driving licence and insurance, if using a vehicle is an integral part of your role

Our Commitment

Everyone can expect to be treated with consideration and respect and MCS is committed to providing an inclusive environment for all. Good working relationships release the full potential, creativity and productivity of each individual, in an atmosphere where everyone can learn and work without prejudice, discrimination, harassment or violence.

We are committed to developing a team which is reflective of our society, and which can offer insight and views that influence our work. We are particularly interested in applications from groups which are under-represented in marine, environmental and charity sectors. If you would like to speak to us please call the HR team on 01989 561574

Registered Charity No: 1004005 (England and Wales) SC037480 (Scotland)


Salary: Up to £20,000 pro rata dependent on experience

Hours Per Week: Flexible part-time hours - 25 hours per week

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