Undergraduate Administrator, Band 4

Job summary

A vacancy has arisen for an experienced Administrator in the Undergraduate Department, Gloucestershire Academy, Gloucestershire Royal Hospital.

The successful applicant will be enthusiastic, self-motivated, confident and approachable with excellent organisational and communication skills and substantial proven administrative experience in an NHS or similar role. They will be required to multi-task while managing and prioritising their own workload, working under pressure both independently and as part of a team that is the first point of contact for the department, dealing with a range of both routine and specialist enquiries.

There is an occasional requirement to work out of hours (2 hours on weekend or week day evening approx 2-6 times a year) whilst meeting medical students at Gloucestershire Academy accommodation in Gloucester and also attending local student social events. Due to the nature of our business holidays are restricted during some school holiday periods and other times as at busiest times (Aug/ Inductions Sept & Jan and 4 Days for Local Exams in June/July).

Additional working pattern details: Monday - Friday up to Full time

The proposed interview date is: 5th December

Main duties of the job

Working full or part time (hours to be agreed) in our dedicated office, the role is key in supporting the undergrad department and medical students on clinical placement, providing a full and comprehensive admin service for the department. The postholder will be responsible for all of the admin prep required for successful arrival of students on placement and supporting them whilst they are with us coordinating and collating various components of students timetables.

About us

Working in a small friendly team in a shared office at Redwood Education Centre, Gloucestershire Royal Hospital and working closely with University of Bristol colleagues. Successful post holder would join current team of 3 staff with a wider number of team members working within the Trust in other areas.

Details

Date posted

07 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

318-25-T0694

Job locations

Redwood Education Centre (Gloucestershire Royal Hospital)

Gloucester

GL1 3NN

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.