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Attendance Administrator
Cheltenham
Start date: September 2025
Contract: 37 hours per week, 39 weeks per year (term time plus INSET), Permanent
Responsible to: Attendance Officer
An exciting opportunity has arisen to join Cheltenham Bournside School as an Attendance Administrator. We are looking to appoint an Attendance Administrator to work within our Attendance Team.
Attendance Administrator will work as part of a dedicated team of staff who track, mintervene, and provide administrative support to ensure our students are attending as often as they can and get the very most out of their time with us.
The successful candidate must have excellent communication skills and have the ability and desire to communicate with students, staff and parents as part of this role.
Job Description
Purpose
- To promote excellent attendance and punctuality and reduce levels of absence at our school.
Specific Responsibilities
- To follow and apply the school Attendance Policy
- To support the work of the Pastoral team to improve the attendance of our students
- To work collaboratively with the Pastoral team to reduce lateness to school
- To work with parents/carers in improving their child’s attendance record
- To monitor and log school communication related to student absence
- To analyse and interpret information relating to attendance patterns and identify key areas for pastoral intervention
- To support the Pastoral team and Attendance Officer to write and send communications home related to student attendance and punctuality
- To assist and check records prior to the census to ensure that school attendance is accurate and up to date
- To monitor attendance of vulnerable groups and liaise with SEND/Pastoral team
- To have an overview of the daily registers ensuring that they are completed, and no missing marks or unexplained absences remain
- To maintain punctuality records and liaise with the Pastoral team regarding necessary interventions
- To prepare the school fire registers each morning to be used in emergency evacuations
- To act as a Fire Marshall when the school has an emergency evacuation to ensure that Pastoral and other leaders are provided with registers to check and reconcile
- To maintain the signing in/out student logs at student reception
- Oversee the coding of students who may be absent from school for approved off site activities
Person Specification
Qualification
Essential:
- GCSE or equivalent in English and Maths
Experience, understanding and knowledge
Essential:
- Understanding or the willingness to learn about school
- attendance including relevant legislation
- Competent user of Microsoft Office packages including
- Word, Excel and PowerPoint
Desirable:
- Experience of the role
- Experience working in an education environment or similar public service context
Please click on Apply Now to view the full Job Description and Person Specification and download an application pack, or request one via the email address to the right of this advert.
If you would like to apply, please complete the online forms and email them via the email address to the right of this advert by the application deadline.
Closing Date for Applications: Monday 30th June 2025 at 9am
Salary: Actual salary £20,619 - £21,612 annual gross pro rata (Based on Grades D3-6) Pay award pending
Hours Per Week: 37
