Job Details

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Reception Administrator

Cheltenham

Start date: As soon as possible
Contract: Permanent, Monday to Thursday 8:30am - 4.30pm, Fridays 8:30am - 4:00pm (includes a 30 min unpaid break)
Responsible to: Head Teacher’s PA

An exciting opportunity has arisen to join Cheltenham Bournside School as a Reception Administrator.

We are looking to appoint a Reception Administrator to join our Reception and Front Desk Team to support the main school office with administrative tasks.

As a Reception Administrator you will work within the school office and be first point of contact with parent/carers, visitors, students and members of our community.

Job Description

Purpose

• To provide administrative support in the school office
• Assist to provide medical support for staff and students within the school (training provided)
• To undertake reception duties to provide a quality customer service to parents, visitors, staff and students.

Specific Responsibilities

Reception & Administration

• Welcome our visitors to the school, and support staff and students in a variety of tasks.
• Undertake word processing and other IT based tasks, such as preparing letters as requested in line with the standard letter templates provided or as requested.
• Oversee the relevant internal and external email accounts and ensure all emails are responded to, redirected and/or dealt with
• Provide advice and guidance to staff, pupils and others on administration systems and events that take place in school.
• Maintain manual and computerised records on the management information system
• Undertake a range of administration tasks for the schools’ sixth form and for extra-curricular activities
• Work within a team to carry out reception duties, answer telephone calls and respond to face-to face enquiries.
• Undertake photocopying, filing and completion of routine forms.
• Sort and distribute mail; prepare outgoing mail
• Complete bulk reprographic requests for staff (including laminating requests)
• Order, monitor and manage stock, ensuring best value following the school’s purchasing processes
• Assist with other general administration tasks that commensurate with the grade and level of responsibility of this post.

First Aid

• Assisting with the immediate welfare of those taken ill or injured at school

Person Specification

Qualification

Essential:

• GCSE or equivalent in English and Maths (level 4 or above) 

Desirable

• Higher level qualification

Experience, understanding and knowledge

Essential:

• Ability to work constructively as part of a team Ability to competently use Microsoft office packages to include Word and Excel

Desirable:

• Experience in working in a secondary school or education environment or similar public service context
• Understanding of child protection/safeguarding

Please click on Apply Now complete the online forms.

Closing date for applications: Friday 21st March 2025 at 9am

Salary: Grade D3-6 (Actual pro rata salary £19,513 - £20,505)

Hours Per Week: 37 - term time only role - 39 weeks

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