Finance Administrator advertised by

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Contact Information:
Cotswolds Dogs and Cats Home
Beechwood Farm
Elmcote Lane

Tel: 01453 890014

Click here to see all adverts from Cotswolds Dogs and Cats Home

All enquiries regarding this post or to request and Application Form should be directed to Hannah Barton, Resource Manager via or call the number in the contact details.


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This job has now expired. Please do not apply for this position.

Finance Administrator

Tetbury, GL8 8DA

About the Cotswolds Dogs & Cats Home

The RSPCA Cotswolds, Gloucester & District Branch has been providing support and care to the most vulnerable animals in our community for over eighty years.  In 2016 we completed the build of the Cotswolds Dogs & Cats Home and the centre became operational in September 2016.  Our vision is that no abused, neglected or abandoned animal in our community is without a safe space.

To support our rehoming centre, we have ten busy charity shops located throughout the South Cotswolds and we are continuing to grow our retail operation. We also work hard at generating funds through generous donations, grants and attendance at our annual events.

The Finance Administrator role will be working closely with the Resource Manager to support the Charity’s operations, fifty employed staff and over two hundred dedicated volunteers. As the charity continues to grow, the demand for administrative and organisational support has grown too. The Finance Administrator is a key member of the support function, the post-holder will be a highly organised, independent worker who is pro-active, tenacious and a proven completer-finisher.

About the post

Overall role description:

The Finance Administrator will work closely with the Resource Manger to administer the day-to-day financial operations of the charity.

The role will also provide further administrative support to a busy, growing organisation; specifically, in areas including HR, Health and Safety, Facilities Management and Legislative Compliance.

The post is 30 hours per week to be worked flexibly over 4 or 5 days.

Responsible to: Resource Manager

Key activities:

Supporting the Resource Manager

• Support the Resource Manager in the administration of the day-to-day financial operations of CDCH.
• Regular reconciliation of the main bank accounts.
• Collate, code and post purchase invoices including the use of HubDoc.
• Monitor supplier accounts to ensure postings are accurate and accounts are settled in a timely manner.
• Complete preparations for monthly BACS run.
• Maintain a record of all debit card spending, collate relevant receipts, and reconcile transactions in accounting software.
• Maintain a spreadsheet of our recycling figures and collate weekly dockets from the charity shops. Submit a monthly sales invoice to Gloucestershire County Council. Reconcile recycling income on our accounting software.
• Raise sales invoices as appropriate.
• Maintain accurate records of our fundraising activities, reconcile fundraising income on our accounting software, produce a monthly report for Trustees and send donor thank you letters where necessary.
• Check weekly income figures from all shops and rehoming centre for accuracy, produce accurate sales invoices in the accounting software and complete reconciliation to the bank account. 
• Assist in the quarterly preparation of the VAT return.
• Assist in month-end processes prior to Management Account production, to include prepayments and accruals. 
• Assist in year-end processes and preparation for audit.
• Assist the Resource Manager in developing effective processes to capture all possible gift aid and tax recovery. This will include the creation of a database and preparing spreadsheets for submission to HMRC.
• Work with the Resource Manager and the Retail Operations Manager to complete regular financial procedure audits in our ten charity shops.
• Assist decision making in all areas of the business through the provision of meaningful financial information.
• Work with the Resource Manager to develop improved processes and procedures in all areas of our operations.
• Undertake administrative tasks as instructed by the Resource Manager. This will include project work and offers scope for the post-holder to take ownership of certain areas.
• Assist the Resource Manager in maintaining compliance with all relevant legislation.

This list is not exhaustive and may be subject to change in line with the business needs of the charity. The post holder will be asked to undertake any other administrative task deemed suitable by the Senior Management Team.

The Ideal Candidate:

The ideal candidate for this post will be a pro-active person who has the ability to both work and think independently. A tenacious character, you will display completer-finisher qualities and take ownership of the challenges that face you. A keen eye for detail is critical.

Being highly organised, you will manage deadlines and a robust workload with ease. You will have an enquiring mind that seeks solutions and improvement, using your own initiative to flexibly resolve issues.

Required Skills:

• Highly numerate.
• A detailed knowledge and experience of Excel.
• A detailed knowledge and experience of Xero.
• Competent in using the Microsoft Office software suite, including Outlook.
• Ability to manage a time-critical workload and prioritise effectively.
• Ability to manage own time and remain flexible to the needs of the business.
• Ability to carry out accurate and detailed work.
• Highly developed organisational skills.
• Ability to create effective and efficient processes.
• Ability to understand the impact of the fine details on the larger operation.

The post may require the successful candidate to travel between our locations. The post holder will require a full clean driving licence

Terms and conditions

Hours: 30 hours per week (to be worked on any day with agreement of line manager) excluding travel time based on a 7.5 hour day, with a half hour unpaid lunch break.

Enrolment into Employer Contributory Pension scheme provided by Creative Pensions Trust following 3 months employment.

The post is entitled to 28 days pro-rata paid holiday leave per annum (including public holidays).

This job description is not exhaustive, but is an outline of the main activities required within this post.    

The job description may be reviewed from time to time to take into account developments in the organisation, department or role.


Please click on Apply Now to download an Application Form

For further details see right of this advert.

Closing date for applications: 3rd May 2021 Interviews: TBC

Salary: £20k - £25k per annum pro rata depending on skills and experience

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