Minute Secretary to the Trustees - Voluntary advertised by GlosJobs.co.uk

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The Cotswold Listener

Contact Information:
The Cotswold Listener
21 Rodney Road
Cheltenham
Gloucestershire
GL50 1HX

Tel: 01242 252072

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Minute Secretary to the Trustees - Voluntary

Cheltenham

What we do and how we organise our volunteers.
What we do

Every week of the year we produce an 80-minute plus recording. This is available to our listeners on aUSB and through our website (protected by a password). Of our current 125 listeners, 3 use the internet, 122 receive a USB.

Each week’s recording comprises 45 minutes of local news taken from the Gloucestershire Echo and other local papers websites and 45 minutes of our Magazine. The magazine is an eclectic mix of articles from a huge range of sources designed to entertain and amuse.

How we are organised

We currently have 55 active volunteers, several of whom perform more than one role. Included in the 55 are 6 Trustees (Chair, Secretary, Treasurer, Volunteer Trustee plus two Trustees and a  Listener Representative) The Trustees also perform other roles.

Broadly, our volunteer roles can be divided into 4 categories – Administrators, Copiers, News teams, Magazine teams.

Administrators

We have one Administration Manager and one Administrator who perform their roles every week. The Administration Manager goes into the office for 2-3 hours on a Wednesday and the Administrator on a Tuesday morning, to prepare the pouches with labels for the week’s recording to go out on Thursday.
They deal with phone messages and emails and keep the listener records up to date. They also update a computer spreadsheet of pouch returns (so we can tell if listeners are not responsive, etc.).  contact listeners if pouches have not been returned in the past 4 weeks and deal with any queries from listeners.

Copiers

We have 1 copier who goes into the Studio for about 1 ½ hourson a Thursday morning and makes copies of the recordings onto USBs (from masters already made by the week’s news team). Copies are inserted into the reusable pouches for collection by Royal Mail at midday.

The Magazine

We have 4 magazine teams whorecord once a month on a rota basis. The rota is sent out at the end of each calendar year to cover the next full year. Teams sometimes swap amongst themselves to cover holidays, etc. Each team comprises a Sound Recorder and two Readers. Each Reader chooses their own material and arrives at the recording session on a Monday or Tuesday afternoon or evening with their material. When they arrive, there is a brief session to decide the order that the articles will be presented. The whole process can be finalised including any editing in about 1 ½ hours. The Sound Recorder files the finished recording on the Studio PC.

The News

We have 8 news teams which record once every 8 weeks on a rota basis. Each team comprises a Sound Recorder and 3 or 4 Readers. One of the team members is also the Team Leader. The news is always recorded on the Wednesday of each week, so the news chosen is from the previous 7 days (i.e. Wednesday to Tuesday). During the week, the News Selector chooses local news articles from around our area. We try to have at least 3 articles from each day’s news, so we record up to 21 – 25 articles.

Each article will be recorded as one track. The Team Leader arrives at the session with the articles printed out and hands them out in date order to the other Readers who each record their article in turn. Thus, the listener hears a different voice for each article as they progress through the week’s news.

After any editing the Sound Recorder assembles the completed week’s recording (i.e. Intro music, news intro, news, music, magazine intro, magazine, magazine sign off) and makes master USB for the Copier to use the next morning.

Salary: UNPAID

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