Logistics & Procurement Officer advertised by GlosJobs.co.uk

Job Details

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Cheltenham Borough Homes

Contact Information:
Cheltenham Borough Homes
HR Department
Clarence Street
Cheltenham
Glos
GL50 3JR

Tel: 01242 775313/775315/14

Website: Click Here

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Please email your application to recruitment@cbh.org or post it to the above address.

If you have reason to believe this job is out of date, please let us know.

Logistics & Procurement Officer

Cheltenham

To find out more about us visit our website.

Key areas of Responsibility

Fleet Management

• Co-ordinate the implementation and maintenance of vehicles in line with the CBH Fleet Management Policy and contractual obligations of vehicle and part suppliers, fuel suppliers, hire companies and maintenance servicing to include tracking devices.
• To make recommendations on improvements on fleet performance to Logistics Manager.
• Provide guidance to staff and monitor procedures covering the usage of vehicles, key control, fuel consumption and control of fleet movements including identifying, reporting motoring offences and actioning trends.
• Maintain a database for vehicles and report, analyse and action any issues relating to mileage, maintenance/breakdown costs, accidents, damage and insurance claims as required by the Logistics Manager.
• Co-ordinate and monitor specific legislative requirements and CBH requirements are met
• Coordinate Fleet orders to include vehicle choice, specification, fit-out, delivery working within a budget.
• Carry out end of contract repairs working to BVRLA guidelines to minimise end of term cost to CBH.

Materials

• To represent CBH as a member of the Materials Supplier Partnering Team under the terms of the NEC4 Short Supply Contract, including active participation and lead partnership meetings, and in the day to day running of the contract.
• Manage and maintain the CBH materials list and identify trends.
• Carryout vehicle stock checks and maintain effective vehicle stock to enable, where feasible, first time fix from a vehicle.
• To assist in the preparation and collation of contract tender documentation, statistical and key performance information as required.
• To actively attend cross organisation meetings for DDA adaptations and ensure materials procured are to current requirement for fitment into CBH homes.

Health and Safety

• Carry out new staff inductions to include training and awareness of vehicles usage to include Driving and Use of CBH Owned Vehicle, Use of Mobile Device Policy, Fleet Handbook and vehicle inspections.
• To ensure new staff are fitted for respiratory breathing masks to enable safe working with Asbestos and to ensure ongoing checks are completed, records accurately recorded and kept up to date.
• Manage the safety of equipment and machinery operated by trades operatives and ensure service records are accurately recorded and kept up to date.
• Lead the preparation and delivery of monthly Repairs Working Safely meetings and that H and S issues are resolved and identify themes and trends for resolution.

Tools and Equipment

• Manage the maintenance, purchase and hire arrangements for surveying, damp monitoring and power tools obtaining value for money with purchasing and maintenance arrangements
• Carry out year-end inventory of tools held on fleet vehicles and liaise with finance to report updates

Waste Management

• To monitor waste material disposal costs and methods, investigate and review new methods of working, promoting recycling where feasible.
• To coordinate disposal of asbestos waste and maintain accurate transfer records and ensure duty of care documents are recorded and up to date.

Vehicle tracking

• Manage CBH’s vehicle tracking system to enable CBH to actively use tracking facilities to aid the delivery of the service and train others to use vehicle tracking to assist in delivery of repairs service.

Customer Focus

• To support a customer focused approach within the Responsive Repairs team and assist the Head of Property Services in actively encouraging customer involvement in service improvements
• To represent CBH at external events / meetings e.g. customer focus groups, working groups, produce and present information using a variety of methods for tenant and leaseholder newsletters and ensure that good professional relations are developed and maintained.
• To ensure customer representatives are effectively involved in the development, monitoring and delivery of Asset strategies and the responsive repairs service, including effective contribution to working group meetings.

Procurement

• To effectively procure contracts relating to supporting the repairs service when required
• To assist in the preparation and collation of contract tender documentation, statistical and key performance information as required.

Person specification

• Educated to A level or equivalent standard (BTEC or NVQ level 3 or above) or demonstratable industry experience
• Demonstrable experience in building construction and repairs.
• Demonstrable experience in managing suppliers
• Health and safety legislation and management of contracts
• Knowledge of materials and installations covered under the EQUALITY ACT 2010 formally the Disability and Discrimination act 1995
• Knowledge of BVRLA agreements (British Vehicle Rental and Leasing Association)
• A good negotiator and arbiter, able to manage challenging situations producing where possible win/win outcomes.
• An understanding and commitment to Equality & Diversity issues.
• An understanding and commitment to Value for Money issues.
• The ability to demonstrate a clear understanding of customer care and quality standards and the importance of meeting performance targets.
• The ability to record information (including technical data) accurately and to collate it in order to provide accurate management information.
• The ability to review policies and procedures and suggest additions / changes to meet legal requirements and best practice and to improve efficiency and quality, including implementing safe systems of work.
• Clear, oral communication skills.
• Ability to input and access information held electronically and demonstrate a proficiency in using as a minimum Microsoft Word and Excel and after an agreed period of training; QL, DRS, Documotive and 1st Touch.
• Ability to produce written reports for a variety of audiences including the Senior Leadership Team.
• Ability to work to targets.
• Good interpersonal skills and the ability to build good working relationships with colleagues, customers and any external agencies.
• Able to work under pressure and demonstrate flexibility and a “can do” attitude.
• Full driving licence

For an application pack please visit our website by clicking on the Apply Now button. Please see details to the right of this advert for information.

Closing date for applications: Wednesday 27th January 2021

Salary: Starting at £25,443 per annum with annual increments to £26,686 per annum

Hours Per Week: Permanent, Full time – 37 hours a week

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