Accounts Assistant

The primary focus of the Accounts Assistant is to maintain accurate financial records and support the
day-to-day operations of the finance function. Working closely with the Directors and our accountant,
the role covers a wide range of responsibilities including accounts payable and receivable, purchase
ledger management, reconciliations, payroll support, and VAT preparation.

The following is a headline list of the type of tasking that the person in this role may be expected to
lead / facilitate / support. This list is not exhaustive; rather an outline of responsibilities that may need
ownership.

What you’ll do:

Accounts Payable

• Reconcile supplier statements and resolve discrepancies.
• Prepare and process supplier payments in line with company policies.
• Process and accurately code supplier invoices.

Accounts Receivable

• Raise and distribute sales invoices to clients.
• Monitor debtor balances, chase overdue payments, and maintain aged debt reports.
• Accurately allocate customer receipts.

Purchase Ledger & Month-End

• Maintain the purchase ledger and ensure prompt posting of all entries.
• Assist with month-end close, including preparation of accruals and prepayments.

Reconciliations

• Complete monthly bank, credit card, and petty cash reconciliations.
• Reconcile key control accounts (e.g. debtors, creditors).

Expenses & Payroll Support

• Process employee expense claims in line with company policy.
• Assist with monthly payroll preparation and liaise with HR regarding staff changes.

VAT Returns & Compliance

• Prepare and reconcile accounts for quarterly VAT submissions, ensuring compliance with HMRC requirements.

General Finance Support

• Assist with month-end and year-end procedures.
• Provide ad-hoc finance and payroll support to the operations and HR teams.

What we’re looking for

• Previous experience in a finance or accounts assistant role (ideally 2+ years).
• Strong understanding of accounts payable, accounts receivable, and reconciliations.
• Working knowledge of payroll processes and VAT compliance.
• Proficient in Microsoft Excel and accounting software (Xero experience preferred).
• Excellent attention to detail with strong numerical and organisational skills.
• Ability to manage competing deadlines in a fast-paced environment.
• Confident communicator with a collaborative, team-focused approach.

Qualifications

• AAT Level 2/3 (or currently studying) preferred but not essential.
• GCSEs (including Maths and English) required; further education in finance advantageous.

What we offer:

• Competitive salary
• Life Assurance, Private Medical Insurance, and Group Income Protection
• 28 days holiday (plus option to buy up to 2 extra weeks)
• Generous pension contributions with access to a personal financial advisor
• Car scheme available
• Hybrid and flexible working arrangements
• Beautiful central Cheltenham offices with parking, flexible workspaces, and comfy lounge areas
• Always-stocked fridge with drinks and snacks
• Fun, collaborative team culture with regular social events and parties
• Opportunities to grow with a generous annual training budget
• Amazing long-service benefits, including extra holiday, higher pension contributions, retention bonuses, and charitable contributions.

Please click on Apply Now and email your application.