Accounts Payable Administrator

Accounts Payable Administrator - Join Team Cotteswold

Location: Tewkesbury Head Office
Hours: 37.5 hours per week (0830 start)
Department: Finance

Are you organised, methodical, and confident working with numbers? Cotteswold Dairy, one of the UK’s leading independent, family-owned dairies, is seeking an Accounts Payable Administrator to join our Finance Department at our Tewkesbury Head Office.

As an Accounts Payable Administrator, you will play a key role in supporting the financial operations of the business - ensuring suppliers are paid accurately and on time, maintaining up-to-date records, and providing vital support across the wider Finance Team. This is an excellent opportunity for someone with purchase ledger or accounts experience to develop their career within a friendly and supportive team environment.

Main Responsibilities

- Set up and maintain supplier accounts in the purchase ledger, ensuring accuracy and compliance with company procedures
- Match invoices to purchase orders and delivery notes, checking all details for accuracy, VAT, and authorisation
- Manage invoices through the internal WAP approval system, ensuring timely transfer to Sage
- Handle supplier enquiries professionally via phone and email
- Monitor unauthorised or held invoices and liaise with managers to resolve issues
- Reconcile supplier statements and aged creditors, following up on debit balances
- Process weekly BACS payments, cashbook, and petty cash transactions
- Maintain accurate filing and scanning of invoices
- Produce monthly statutory milk reporting on MAPS and maintain farmer records
- Proactively seek improvements to processes within Accounts Payable

About You

- Previous experience in an accounts payable, accounts office, or purchase ledger role
- Strong organisational and communication skills, with attention to detail
- Proactive problem-solver who can manage multiple priorities and meet deadlines
- Team player with a positive and flexible attitude
- Proficient IT skills, including Excel, Word, and Outlook
- Experience using Sage or similar accounting software is desirable

About Cotteswold Dairy

Established in 1938, Cotteswold Dairy is a proud family-owned business supplying high-quality dairy products across the UK. We support local farmers and communities, delivering the freshest products with first-class service. As part of Team Cotteswold, you’ll work within a company that values teamwork, commitment, and respect for people, helping us remain at the heart of a responsible and sustainable dairy community.

Benefits

- Competitive salary with opportunities for progression
- 22 days’ holiday plus bank holidays (increasing with service)
- Company Pension via Salary Exchange (4.0% employee, 4.5% employer)
- Health & wellbeing support through Simply Health after probation
- Cycle to Work scheme and discounted product delivery

Join our Finance Team and play your part in keeping Cotteswold Dairy running smoothly — apply today to become our next Accounts Payable Administrator!