Accounts & Admin Assistant

About the Company

We are a specialist Ecology consultancy based in Gloucestershire, and we are expanding our small but growing team working on projects throughout the UK. We are seeking a reliable and organised Accounts & Admin Assistant to support the smooth running of the business.

Role Summary

You will work closely with the Finance Director and play an important role within the wider office team, helping to ensure the smooth and efficient running of the office.

The successful candidate will handle general office finance tasks and daily administrative tasks, manage incoming enquiries, and ensure that documentation and reports are handled accurately and on time. Full training will be provided on internal systems.

Key Responsibilities

• Sales Ledger Invoicing: Generate and process customer invoices accurately and in a timely manner.
• Maintain accurate WIP reports
• Support and help manage accounts receivable
• Assist with invoice preparation and distribution
• Maintain accurate financial records and filing systems
• Support month-end and year-end reporting activities
• Chase invoicing and debt as and when required
• Perform general administrative duties including formatting of documents and handling of incoming calls and emails, ensuring queries are dealt with promptly
• Liaise with clients, suppliers and all members of the team

Full training will be provided however the following is desirable:

• Previous experience in a similar accounting or finance role
• Familiarity with Sage Cloud, CMAP (preferred but not essential)
• Good working knowledge of Microsoft Office, especially Excel
• Strong attention to detail and numerical accuracy
• Ability to work independently and as part of a team
• Good organisational and multitasking skills
• Good written and verbal communication skills
• Trustworthy and discreet with confidential information
• A flexible attitude — happy to help wherever needed

Hours & Location

Hours: Monday–Friday (37.5 hours a week - 9am to 5pm)

Location: This is an office based role in Teddington, Gloucestershire, GL20 8NE. Our office is based in a semi rural location with no public transport so the successful applicant will need to be able to travel to the office reliably.

If you enjoy keeping things running smoothly, like supporting others and take pride in producing accurate, high quality work, please send an up-to-date CV and covering letter including your available start date / notice period and salary expectations for the attention of Vicky, by clicking on Apply Now.

First interviews may be held via Teams.

STRICTLY NO AGENCIES - we will not acknowledge any speculative CVs from agencies.