Administration Assistant – Maternity Contract

Bisley Marquees & Hire Company is a family run event hire company based close to Birdlip in Gloucestershire. Supplying marquees, furniture, refrigerated trailers, luxury toilets and generators across the county and beyond for a range of events from weddings and parties to large-scale corporate functions, festivals, and sporting events. We pride ourselves in offering a high-quality service with excellent customer service.

In this role you will be working in our office with our Sales and Event Executive and alongside our Company Directors, as well as our wider marquee and trailer delivery crews. This is a varied role and will suit someone who is adaptable, professional and highly motivated. You will need to have a keen eye for detail with exceptional organisation and communication skills.

We are recruiting for a part-time administration assistant to work between 28-30 hours per week split over four or five days, Monday to Friday (or pro-rata), on a temporary 9-month maternity cover contract ideally to start by 2nd February or earlier if possible.

This will be a varied position, including responsibilities such as:

• Assisting the Sales and Events Executive in responding to new and existing enquiries both over the phone and by email
• Maintaining delivery schedules and event plans, keeping updated with the necessary information and relaying this to the appropriate teams
• Putting together weekly load lists, client packs and other relevant information using our CRM database
• Liaising with clients, confirming deliveries and assisting with finalising booking requirements
• Liaising with other suppliers to coordinate deliveries and other requirements
• Maintaining established relationships with existing clients
• Assisting with invoicing
• General office administration including answering phones, responding to emails, maintaining records and ordering equipment
• Assisting with the delivery of our annual Open Event (5th – 8th March 2026)
• Maintaining vehicle records and booking servicing and maintenance
• Ensuring Health and Safety paperwork is kept up to date and implemented

Training will be provided on the job, including training in our sales CRM system and CAD software.

Please note, this is an in-person position based at our office in The Camp, near Birdlip. This is a rural location with on-site parking.

Person specification

• A professional, honest and highly motivated representative of the Company with excellent communication skills both written and verbal
• Excellent organisational skills, methodical at following processes and with an eye for detail
• Ability to plan ahead and keep track of multiple projects, with good time management and the ability to prioritise projects when working to tight deadlines
• Polite and professional with good interpersonal skills
• A positive attitude and willingness to overcome challenges
• Both self-motivated and a strong team player, working under your own initiative and alongside the office team

Required skills

• Previous administration experience, experience within sales and / or events is a bonus
• Excellent communication skills (written and verbal)
• IT competent in Windows, and quick to learn new programmes for scheduling, CRM database and invoicing.

Apply for the role

To apply for the role please email your CV and cover letter explaining what appeals to you about this role, why you consider yourself a suitable candidate and when you are available to start work by clicking on Apply Now. 

If you would like further information about the position, or to discuss the role in more detail over the phone, please email either Caroline or Emily on the details on the right of this advert with your availability and contact number, and we will arrange to call you.