Facilities Administrator - Fleet Vehicles

Job summary

This is being offered on a Fixed Term basis for 28 months.

To provide an efficient and comprehensive administrative service for the Estates and Facilities team covering countywide fleet vehicles.

Support the delivery of a comprehensive support service to enable the Estates and Facilities team to meet the needs of service users, members of the public and colleagues.

Identify changes to processes and ways of working as required to support Trust needs.

Communicates with service users regarding Fleet and EFM enquires

To be responsible for several office systems including ordering of cars, equipment and invoice payments.

The post holder will be managed not supervised and work to departmental policies and procedures.

Main duties of the job

Provide administrative support to the Estates and Facilities management team.

Proactive administration of departmental financial processes, invoicing, procurement, finance reporting, data analysis and resolving exceptions in relation to the Trust fleet.

Support the management of the Trust's Estates information and data held around Trust fleet.

The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

About us

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.

Details

Date posted

29 May 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year pro rata

Contract

Fixed term

Duration

28 months

Working pattern

Part-time

Reference number

327-26-405

Job locations

Rikenel

Montpellier

Gloucester

GL1 1LY

United Kingdom

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert to view the supporting documents or apply online