Admin and Revalidation Assistant

Job summary

This role is offered on a fixed term basis for up to 12 months. We are looking for 2 posts and can be flexible as to how we work the hours and can accommodate full-time or part-time.

To provide PA support to the medical management team as required and provide cover for colleagues.

To provide an efficient secretarial and administrative support to the Medical Directorate team which comprises of Medical Director and 3 Deputy Medical Directors.

To maintain current systems and process to support the Medical Directorate function, which supports the provision of medical cover to a range of services in the Trust.

To maintain current systems and processes to support Doctors' revalidation.

To provide administrative support to the the internal serious incident review processes which includes taking notes

To project the professional image of the Directorate demonstrating excellent interpersonal and communication skills with internal and external contacts.

To adopt a constantly flexible approach to ensure that all individual and Directorate objectives are completed efficiently and within given timescales.

To maintain confidentiality at all times.

Main duties of the job

• To undertake administrative duties as required by the service including meeting notes, diary management, maintenance of spreadsheets to track activity, processes and record keeping that support doctors in their roles.
• To undertake senior office administrator duties as required, through effective use of a variety of communication methods including telephone, email and MS teams.
• To assist in the monitoring and maintenance of key revalidation processes and systems for the Trust, which includes appraisal, job plans and complaints. To ensure that doctors are compliant with their responsibilities in these areas and escalate in a timely and appropriate manner when issues of non-compliance arise.
• To provide support to doctors on the use of the e-revalidation system SARD JV, ensuring that the system is utilised, maintained and updated appropriately.
• Take minutes of meetings as required including internal review meetings and meetings with relatives/carers regarding serious untoward incidents, the content of which may be distressing or disturbing.
• To provide PA support to the medical management team as required.

  The qualification, training & experience requirements for the role are underlined in the Job Description/Person Specification.

About us

We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.

Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:

• 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
• 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
• 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.

This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.

Details

Date posted

05 November 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time

Reference number

327-25-823-A

Job locations

Edward Jenner Court

Pioneer Avenue, Brockworth Trading Estate, Brockworth,

Gloucester

GL3 4AW

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert to view the supporting documents or apply online