Events Officer - The Folk of Gloucester

Gloucester Civic Trust Limited is looking for a motivated and organised Events Officer to facilitate
the charity’s public events and contribute to the long-term growth of the charity.

The successful candidate will be an integral part of The Folk of Gloucester’s team. This is a great
opportunity for someone looking to apply and develop the skills and experiences required to progress to larger charity roles in the future, within a supportive and friendly small charity environment.

Job Summary

Contract type: this position is part time and fixed term ending 30 th June 2027

Salary: £26,500 FTE pro rata based on experience for 22.5 hours weekly, flexible, out of hours
and weekend working essential

Location: The Folk of Gloucester, 99-103 Westgate Street, Gloucester, GL1 2PG. Home or
hybrid working is not applicable to this role.

The Charity

Gloucester Civic Trust exists to stimulate public interest in the City’s heritage and architecture, and secure the preservation, protection, development and improvement of features of historical interest.  AtThe Folk we operate a Community Heritage Centre, hosting community activities, events, exhibitions and a modern office letting space, while celebrating our large Tudor buildings’ historical features. Funding is generated through space lettings, our café, tours of the buildings and attendance at events.

We work with community groups, musical societies, literary groups and historical societies alongside the Trust’s own membership currently consisting of almost 700 very enthusiastic and interested members, many of whom volunteer their services to support our work.

About The Role

As the Events Officer, you will play a key role in supporting the Chief Executive Officer and Operations & Business Manager in the day to day running of The Folk; working collaboratively to
deliver the organisation’s events programme, visitor tours and community activities to ensure economic sustainability and continuous growth.

The Folk of Gloucester’s programme of events consists of a combination of external bookings and events decided by The Folk of Gloucester senior team. You will be responsible for facilitating the organisation and smooth running of these events.

This position requires a strong team ethic, excellent communication and numeracy skills,
excellent IT skills, and a creative approach to finding innovative ways of working. Engaging with
our dedicated volunteers is essential for success in this role, as is working alongside our
Marketing & Communications Coordinator, and communicating with very different stakeholders,
ranging from our board of trustees to members of the local community. You will need to
demonstrate experience with planning and delivery of live events, sound knowledge of health
and safety and experience with safeguarding individuals.

Who is this role for?

The role will suit someone looking to apply and develop their skills within a unique environment.

Ultimately, the role is best suited to someone who enjoys working closely with a small, busy team, who is highly motivated, able to work and deal with a wide range of customers, hirers and creatives with a determination to drive this growing charity’s success. Your role objective is to ensure the events and activities of the charity are streamlined, cost effective and effectively run.

MAIN DUTIES

• Act as Duty Manager/Key Holder on a rota basis or when required to assist or deputise for the Operations & Business Manager ensuring the buildings are safe and well managed.
• Work with both external bookers and the Folk of Gloucester team to facilitate a varied programme of events ranging from music, theatre, children’s crafts and afternoon teas to weekend events (such as our popular Apple Day), history talks and temporary exhibitions.
• Support the Operations & Business Manager with the co-ordination and smooth running of the ‘Ed Shed’ our modern rentable rooms.
• Working collaboratively with both paid staff and dedicated volunteers.
• Contribute to the strategic events and commercial plan.
• Working as part of the team to encourage and develop new audiences through engaging and inspiring programming.
• Coordinate the end-to-end event delivery process with the Operations & Business Manager, from concept through to delivery and post-event financial and operational evaluation.
• Work with the Marketing & Communication Coordinator to develop and agree plans to ensure successful marketing of activities.
• Develop solid working relationships with key partners across the city and county, most especially local authorities, local visitor economy partnership, arts and culture partnerships and local businesses.

SKILLS AND EXPERIENCE

Required skills and characteristics

• 1-2 years' experience in working within an arts/cultural/museum/events venue
• Experience in working effectively as part of a small team in a busy working environment.
• Proven experience or clear understanding of managing health and safety requirements.
• Have an adaptable approach to meet changing work priorities.
• Experience in delivering an excellent service to a wide range of customers and creatives
• Experience working within budget constraints.
• Highly organised, able to work under pressure with attention to detail.
• Experience in working directly with volunteers.
• Proficient in Microsoft Office 365 packages specifically word and excel.

Desirable skills and personal attributes

• First Aid Certificate or willingness to qualify.
• Full UK driving licence desirable.
• Strong decision-making skills.
• An ability to build strong relationships and work with many different stakeholders.
• Strong interpersonal skills for effective collaboration.
• A creative and analytical mind, with a willingness to think of new ways of doing things.
• A high level of professionalism, reliability, and dependability.

APPLICATION

Please click on Apply Now with a cover letter explaining why you want the role and what skills and experience you are bringing in relation to the job description.

A CV is not an acceptable substitute but may be attached as an additional document if you wish.

Successful candidates will be invited to interview. First round interviews will be held in person w/c 30 th November at The Folk of Gloucester on Westgate Street, Gloucester.

We want all our team members to feel supported and listened to. We are happy to discuss any adjustments to the application process or role that you may require. For more information, please see details to the right of this advert.

About Us
We were founded in 1972. Since acquiring the former Gloucester Folk Museum from Gloucester City Council initially on licence, in 2019 our activity has grown rapidly and continues to do so. In 2019 we had one part-time staff member, trustees and a small number of volunteers.

Today we’re a team of seven staff, with several active trustee/directors and a core group of approximately 40 volunteers at The Folk and we support a wide range of activities, events and community groups.

The Trust also operates the City’s Tourist Guided Walks Scheme with a team of sixty badged and qualified guides, a small heritage centre in the centre of Gloucester, and sits on numerous Council and other groups to give and receive advice. We aim to continue to refine our programme and increase our impact in partnership with other charities in the sector.

To help us fulfil these aspirations, we’re seeking dynamic individuals who want to be part of a successful small charity who can help shape our future growth.

Working at Gloucester Civic Trust Ltd

All permanent and contracted staff at Gloucester Civic Trust receive

• 20 days paid holiday pro-rata, plus 8 bank holidays
• Employer contribution to pension scheme
• Flexible working hours outside delivery periods

SAFER RECRUITMENT

Please note that all personal information submitted via our application form will be treated in accordance with our data protection policy.