School Administrator

Job role

• Administration, HR, data and finance

Visa sponsorship

Visas cannot be sponsored

Working pattern

Full time

Contract type

Permanent

Full-time equivalent salary

£25,183.00 Annually (FTE)

School Administrator job summary

School Administrator

Permanent Contract

37 hours per week, Term Time Only plus 5 inset days

NJC Pay Scale 6, Actual salary £22,023

This is a key position at the heart of the school, supporting families from first enquiry through to enrolment, managing day-to-day administration and helping to ensure the smooth running of the school.

As the first point of contact for many prospective families, you will play a central role in welcoming new pupils and supporting admissions from enquiry to start date. You will manage communications, maintain records and systems, and coordinate with staff and trustees to support the school’s administrative needs.

You will also oversee the school MIS, ensuring it works effectively for internal processes, record-keeping and communication. Liaising with parents and external professionals on all matters on attendance, ensuring compliance with statutory guidelines.

This role requires someone who is highly organised, able to juggle competing priorities and maintain clear, up-to-date systems. You’ll need to track key deadlines and communicate clearly with colleagues across the team.

In addition to admissions, the school administration aspect of the role includes managing daily logistics (calendars, registers, planning), preparing official school documents and internal communications, coordinating with the teaching staff and external suppliers, and ensuring compliance with safeguarding, health and safety, and GDPR procedures. This is a varied role at the crossroads of operational and educational life in the school.

We are looking to fill this position as close as possible to Thursday 4th September.

Key responsibilities

• Respond to admissions enquiries and guide families through the admissions process
• Maintain accurate pupil and family records across all services
• Coordinate staff and pupil registers, calendars, and internal schedules
• Manage and develop the school’s MIS system
• Prepare administrative and regulatory documents (e.g. enrolment forms, certificates, attendance reports)
• Provide administrative support to the Head and team as needed
• Coordinate communication between families, staff and trustees
• Track and maintain deadlines for different service areas
• Support event planning and logistics
• Ensure compliance with safeguarding, health & safety, GDPR and other policies
• General administrative duties including filing, minute-taking, printing, and managing supplies

The ideal candidate

• Contribute and be sympathetic to the Catholic ethos of the school
• Previous experience in a school or similar administrative environment
• Excellent organisational and time-management skills
• Strong communication and interpersonal abilities
• Able to manage multiple workflows and maintain attention to detail
• High level of discretion and confidentiality
• Works well in a small team and communicates clearly
• Comfortable with digital tools and data systems
• Proactive, flexible, and able to work independently and as part of a team
• Excellent user of the full Microsoft Office suite and cloud systems

What We Offer:

You will be part of a small, friendly, and committed team. This is a great opportunity for someone who enjoys variety in their day, takes pride in supporting others, and thrives in a collaborative school environment.

You will benefit from

Supportive leadership from our principal, senior leaders, and the wider staff family.

A strong commitment to professional development.

A culture where kindness, empathy, respect, and high standards underpin all we do.

Safeguarding Commitment

St. Nicholas of Tolentine Catholic Primary School is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults and expects all staff and volunteers to share this commitment. We particularly welcome applications from under-represented groups, including those based on ethnicity, gender, transgender identity, age, disability, sexual orientation, or religion.

Further information about the job

The candidate will be required to undergo a full enhanced DBS check and must be eligible to work in the UK.Visas cannot be sponsored.If you're interested in teaching or training to teach in England as an international citizen, we can help you understand your next steps.

Commitment to safeguarding

Our organisation is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. We expect all staff, volunteers and trustees to share this commitment.

Our recruitment process follows the keeping children safe in education guidance.

Offers of employment may be subject to the following checks (where relevant): childcare disqualification Disclosure and Barring Service (DBS) medical online and social media prohibition from teaching right to work satisfactory references suitability to work with children

You must tell us about any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975.

Applying for the job

This school accepts applications through their own website, where you may also find more information about this job.

CVs will not be accepted for this application.

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