Administrative Assistant - Special Educational Needs Department

Start date: As soon as possible after 1st Jan 2026
22 hours per week - days may be flexible (term time only 1 x inset day in Sept)
Point 7-9 £13,488.27 - £13,923.01 Actual salary (FTE £18,658.68-£18,052.65)

An exciting opportunity has arisen to provide administrative support to enable the efficient and effective running of the SEN department.  Ofsted assessed Balcarras in 2005, 2009, 2014 and 2025 as “Outstanding” in every category.

The successful candidate will be organised, hardworking, have good interpersonal skills and be able to communicate clearly. They will also be able to develop good working relationships with young people, their families, staff and a range of other professionals.

Duties required will be directed by the SENDCo/Assistant SENDCo according to the SEND needs and will include:

Þ General administration support to ensure the smooth running of the department.
Þ Administrative tasks associated with the Education, Health and Care (EHCP) Annual Review process.
Þ Record keeping for the pupils on the SEND register.
Þ Order stationary, books and resources and maintain the supply of kitchen essentials.
Þ Filing of relevant paperwork in student folders (electronically where appropriate).
Þ Admin support for the Clerk to the Appeals Panel for Balcarras School.
Þ Main school reception cover if required.

Staff members at Balcarras School receive priority for admissions for their children for Year 7 entry. If this is something that interests you then please speak to us or view our admissions policy on the Balcarras School website ww.balcarras.gloucs.sch.uk

Application

Further information including a job description can be found in the Applicant Pack on the Balcarras Trust website www.thebalcarrastrust.co.uk by clicking on Apply Now.

To apply, please complete an application form and send completed application forms to the email address to the right of this advert.

Closing Date for applications: 

Interviews will be on a rolling basis as and when suitable candidates apply.

Interested applicants are advised to apply straight away.

For further information about the post, please contact the school at the email address to the right of this advert.

Job description
JOB TITLE:  Administrative Assistant - SEND
HOURS:       Part-time, term time only—22 hours per week plus 1 x INSET (September)
RESPONSIBLE TO:   SENDCo/Assistant SENDCo
GRADE:  Point 7-9 £13,488.27 - £13,923.01
Actual salary (FTE £18,658.68-£18,052.65)

MAIN PURPOSE:

To provide administrative support as required to enable the efficient and effective running of the SEN department.

Þ General administration support to ensure the smooth running of the department.
Þ Administrative tasks associated with the Education, Health and Care (EHCP) Annual Review process.
Þ Keeping online records up to date as directed by the SENDCo.
Þ Order stationary, books and resources and maintain the supply of kitchen essentials.
Þ Filing of relevant paperwork in student folders (electronically where appropriate).
Þ Administrative support for the Clerk to the Appeals Panel.
Þ General day to day support for the Individual learning department.
Þ Central point of contact for colleagues and parents for the individual learning department within school, answering the phone, emailing/phoning parents etc.
Þ Year 6 transition coordination – parent meetings and all admin tasks associated with Year 6/7 transition.
Þ Coordination of the reading tests for Y7 and Y8 pupils.
Þ Support TAs on a daily basis.
Þ Liaising with external professionals/agencies, for example, health professionals, educational psychologists etc as and when required.
Þ Scheduling room bookings for the Individual Learning Department.
Þ Any administrative tasks that are needed at short notice by the Individual Learning Department.
Þ Cover for main school reception.

The job description sets out the main duties of the post. Such duties may vary from time to time without changing the general character of the post or level of responsibility. Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.

We’re looking for a friendly, organised person with a real ‘can do’ attitude and a drive for doing a great job. The role will offer a variety of tasks and responsibilities – making a flexible/adaptable approach to your work essential.

You may have some or all of these skills:

Þ Friendly and approachable.
Þ Great written and spoken communication skills.
Þ Excellent interpersonal skills – able to develop and build relationships with people from all backgrounds/organisational levels.
Þ Ability to work to deadlines; remaining calm under pressure.
Þ Comfortable working independently and managing a variety of tasks and priorities.
Þ Attention to detail/accuracy.
Þ Team player.
Þ Strong organisational skills.
Þ Flexible/adaptable working style.

The Balcarras Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.  This role will involve regulated activity with children. We particularly welcome applications from underrepresented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion. Please also read the Recruitment Selection and Disclosure Policy within “How to apply” which includes our policy on recruiting ex-offenders. All posts are subject to an enhanced DBS check and receipt of two satisfactory references.