Admin Assistant and Receptionist - Barnwood C of E Primary School
Gloucester
Grade Grade 3 (pts 4-6) £25,185 - £25,989 pa pro rata
Allowances (Not applicable)
This post is suitable for newly qualified teachers
Hours Part Time (15 hours)
Contract Permanent
Closing Date: 29/06/2026
Interview Date: 09/07/2026
Start Date 01/09/2026
Welcome to Barnwood C of E (VA) Primary — a small, friendly city school where everyone is encouraged to be the very best they can be. Our Christian values are at the heart of everything we do, creating a nurturing environment where children, staff and families flourish together.
We are seeking to appoint a happy, positive and kind Administrative Assistant and Receptionist to join our friendly and dedicated team. Working closely with the Office Manager and School Business Manager, you will play a key role in setting the ethos of the school and ensuring processes are followed and deadlines met.
Why Join Barnwood?
Barnwood is a school where you will feel part of a genuine community from day one. We are proud to offer:
• A warm, friendly and inclusive environment, rooted in strong Christian values
• Kind, supportive and committed staff who work well as a team
• Well-behaved, enthusiastic children who love learning
• Supportive parents and a strong community spirit
• A small city school setting, where your contribution truly makes an impact
• Convenient location with excellent access from major motorway junctions
• Flexible working hours, supporting a positive work-life balance
About the Role
As an administrator, you will ensure the school's warm, welcoming and friendly ethos is extended to all visitors and guests. You will be working under the direction of our wonderful Office Manager to help the school office run as efficiently and effectively as possible.
Key Responsibilities
• Front desk & enquiries
• Monitoring and responding to emails and telephone calls
• Maintain filing systems during and end of year
• Archive files when requested by SBM
• Support SBM with VAT submittals to GCC, filing BACS and ad hoc requests
• Support Office Manager with In-Year and Year-End file transfer
• Maintain staff training spreadsheet
• Record morning and afternoon attendance
• Process term time absence requests
• Liaise with parents
• Report attendance concerns to pastoral lead
• Report absences to class teachers
• Record daily lunch charges and set up all payment items for trips and events
• Monitor overdue balance and liaise with parents and staff as necessary
• Set up and share pupil account letters with parents as required
• Support parents with ParentPay queries
• Monitor stationery levels
• Raise stationery, cleaning and general order requisitions
• Place orders
• Checking delivery of goods, arranging returns as required
• Request COSHH Sheets as necessary & file
• Input orders when requested to do so
• Banking as required
• Manage order requisitions for petty cash
• Administer claims and issue petty cash as required
• Processing on FMS
• Replenish as required
• Administer medication and liaise with parents as required
• Maintain medication records
• Monitor pupil medication kept onsite
Still interested? Then we'd love to hear from you!
Previous experience in a school setting is desirable but not essential.
Join Us
If you are looking for a role where you will be working alongside friendly, supportive colleagues in a values-driven school community, we would be delighted to hear from you.
This school is committed to safeguarding and promoting the welfare of children and young people, and expects all staff, and volunteers, to share the same commitment. This position is subject to an enhanced DBS check.
To apply, see details to the right of this advert by clicking on 'Website' You may need to scroll down to find the actual advert.
