Co-curricular Administrator (Maternity Cover)

Required: February 2026
Contract: Fixed Term (9-12 months)
Reporting to: Assistant Head (Co-curricular)

The Role

The King’s School, Gloucester is seeking an exceptionally organised and proactive individual to provide specific administrative support primarily to the Assistant Head (Co-curricular) and Deputy Head (Operations), and comprehensive administrative support to teaching staff in the Senior School.

The successful candidate will bring a passion for education, a solutions-focused approach and an instinct for customer service to the Senior School Office – a small, adaptable and high-performing team that works at the heart of the School to promote all that King’s strives to achieve. You will perform a wide range of duties to support the day-to-day operations of the School, and will be a champion of continuous improvement.

This is a role which offers a real opportunity to make an impact. In return, we offer excellent benefits and a supportive, friendly, and professional work environment.

The School

The King’s School is one of the dozen oldest schools in the country and has a proud heritage dating back to at least 1087, with a re-foundation in 1541. King’s is the Cathedral School in the city of Gloucester, whilst the surrounding county is home to many excellent grammar and state schools, as well as other independent schools. King’s is held in high regard amidst this competitive area; our academic, co-curricular and pastoral attainment is second to none. As a result, the last three ISI reports for King’s have all been classified as ‘excellent’ in every area. Local media brand SoGlos has awarded King’s the title of ‘Independent School of the Year’ or ‘Highly Commended’ in every one of the last five years – a feat unmatched by any other local independent school – most recently winning the title in May 2025. Despite the multiple national-scale challenges of recent years, King’s has seen its pupil roll growing steadily and parental satisfaction scoring very highly indeed. With careful investment in the campus and facilities, as well as a continuous focus on improving teaching and learning and developing our outstanding pastoral care, King’s is now seen as a dynamic, forward-thinking and impressive place to study and to work.

The Department

The Senior School Office is located in the Bishop’s Palace, the largest of the Senior School buildings at King’s. As the administrative hub of the Senior School, serving over 500 pupils and 100 members of teaching staff, it is a true hive of activity, with a steady flow of traffic and enquiries throughout the School day. In this busy and reactive environment no two days are the same, making it a challenging yet enjoyable working environment for the successful candidate. The Office team comprises three dedicated staff members, each with their own area of focus but working seamlessly together to ensure the smooth day-to-day running of the Senior School.

Main Purpose

To provide comprehensive administrative support to the Assistant Head (Co-curricular) and Deputy Head (Operations) and maintain collaborative working relationships with both to proactively manage joint workload, reviewing the allocation of resources on an ongoing basis.

Key Duties

Assistant Head (Co-curricular) Support:

• To ensure the smooth running of trips, activities and sports fixtures by preparing communications, managing coach bookings, gathering required information and collating documents;
• To organise co-curricular transport throughout the School, including provision of a weekly schedule to relevant staff, and work with the Facilities Manager to resolve any issues relating to School minibuses;
• To collate letters and forms and manage mailing lists for the weekly Co-curricular Bulletin;
• To manage the School’s inventory of camera phones for trips and activities;
• To support the work of the Director of Sport through attendance at fortnightly PE Departmental meetings and creation of trip-related communications and programmes for major events (e.g. Sports Days).

Deputy Head (Operations) Support:

• To assist with the set-up and running of INSET days including scheduling, registers and staff communications;
• To support the new staff induction process through organisation of induction meetings, the annual induction day for new teachers and new staff reflection lunches;
• To prepare communications to new staff and oversee the issuing and return of completed induction checklists;
• To provide administrative support enabling pupil feedback for teaching staff as part of the performance appraisal cycle.

Senior School Office:

• To monitor live information on pupil welfare and whereabouts as it comes into the Senior School Office and respond accordingly;
• Answering the telephone, recording accurate messages and distributing to relevant staff, treating confidential messages with absolute discretion;
• To provide administrative support to teaching staff in the Senior School;
• To deal with enquiries from parents, staff and pupils in a professional manner;
• Providing cover for the wider administrative team when required;
• Any other duties that may reasonably be assigned by the Headmaster, Assistant Head (Co-curricular) or Deputy Head (Operations).

Personal Profile

• Outstanding organisational and administrative skills with a meticulous eye for detail;
• Able to work under pressure, plan and prioritise own workload with minimal direction and remain professional at all times;
• Friendly and approachable, with outstanding written and spoken communication skills and the ability to put staff, pupils and parents at ease;
• Able to demonstrate a comprehensive knowledge of Office 365, particularly Word, Excel and Outlook (further knowledge of OneDrive and SharePoint is desirable);
• Able to mix easily with persons of all backgrounds and maintain close and harmonious relations with work colleagues at all levels;
• Capable of showing initiative, including the ability to think ahead and work flexibly, adapting to rapidly changing scenarios;
• Prior knowledge of My School Portal and iSAMS would be an advantage;
• Prior experience of working in a fast-paced administrative environment is desirable.

Hours of Work

The Co-curricular Administrator shall work 8:00am to 4:30pm Monday to Friday, term-time only plus INSET days and the first and last weeks of the published School summer holidays.

There may be occasions when extra hours are required, including at evenings and weekends, around busier times such as Parents’ Evenings, Open Days or other events. Remuneration will be given for any additional hours worked.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;
• Before / After School Care for children at King’s;
• Access to a Doctor for advice and short consultations;
• Staff Wellbeing Programme;
• Cycle to Work Scheme;
• Lunches;
• Parking.

Applications

Candidates should apply through TES by clicking on Apply Now or by submitting a completed School Application Form and Covering Letter via the email address to the right of this advert . A CV is not required.

Closing date for applications is Wednesday 10th December at 12:00 noon, with interviews taking place on Monday 15th December. However, early applications are encouraged, and we reserve the right to make an appointment prior to the published closing date, if appropriate.

For further information, please see details to the right of this advert.

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.   In line with Keeping Children Safe in Education an online search will be carried out for short listed candidates only – this will consist of a Google and social media search. The search is looking for anything that  calls into question the candidate’s suitability to work with children, or could cause harm to the reputation of The King’s School. Any information discovered will be shared with members of the interviewing panel prior to interview.