Partner Delivery and Events Assistant

• 33 days holiday including bank holidays, plus Christmas Eve & your birthday
• Staff ticket allocation
• Employee Assistance Programme
• Cycle to Work Scheme
• 5% employer pension contribution

About Cheltenham Festivals

Cheltenham Festivals is a pioneering charity delivering world-class Jazz, Science, Music and Literature Festivals and year-round outreach programmes. Our mission is to create experiences that bring joy, spark curiosity, connect communities and inspire change.

The Role

We are seeking a proactive Partner & Events Assistant to support the delivery of partner activations, hospitality and bespoke events across all four Festivals. Working closely with the Partner Delivery Manager and Events Manager, you’ll provide administrative support, help coordinate partner activity, and play an important on-the-ground role during live festival periods.This role offers hands-on experience in events, partnership delivery and the charity sector, working with a wide range of partners such as The Times & Sunday Times, EDF, Attivo, Cunard and Cheltenham BID.

Key Responsibilities

Partner Delivery

• Support delivery of partner activities across all festivals
• Prepare partner materials including proposals, hospitality plans and layouts
• Research activation, branding and sustainability options
• Maintain accurate partner information in FestivalPro (training provided)
• Assist with meetings, notes, schedules and volunteer task planning
• Manage partner signage, stock, deliveries and production-related admin
• Support budget administration including raising purchase orders

Events & Hospitality

• Assist with event planning, sourcing items and liaising with venues
• Manage guest lists, invitations and catering information
• Support creation of event packages and input event details into FestivalPro
• Prepare signage, event plans and printed materials
• Assist with event delivery, including managing elements of smaller events

During Festivals

• Support build and break of partner activations
• Manage signage placement, stock, deliveries and branding logistics
• Assist with hospitality events, VIP Lounge operations and event styling
• Maintain schedules and liaise with caterers
• Provide general on-site support across partner and events activity

About You

• Excellent written and verbal communication skills
• Strong IT skills, especially Excel
• Highly organised, methodical and detail-focused
• Able to prioritise and work under pressure to deadlines
• Confident, enthusiastic and collaborative
• Creative thinker with a positive, flexible approach
• Interest in arts, science and/or events and hospitality
• Comfortable learning new systems (e.g., FestivalPro)

For a downloadable job description of the role and application form please click on Apply Now.

For any queries, please email us via the email address to the right of this advert.

At Cheltenham Festivals we care deeply about inclusive practice and diversity. We are an equal opportunities and Disability Confident Employer who understands the benefits of diversity so that everyone – irrespective of individual identities, background, or any personal characteristics – receives fair and equal treatment in a safe, welcoming and enjoyable environment.