Student Events & Communities Coordinator

Key details

Job Title: Student Events & Communities Coordinator
Location: Across all of the main UoGSU sites, with a flexible working policy.
Department: Student Communities
Reports to: Activities and Communities Manager
Contract Type: Full Time, permanent
Hours: Full time, normally 9am-5pm. Some flexible hours required to meet demands of the Students’ Union
Benefits: 25 days holiday pro rata, contributory pension scheme available, excellent flexible working policy including some home working when appropriate.

Job description:

Overview

UoGSU is a value-driven organisation. The work we do has the power to impact the real, lived experiences of our members - and how we do it is incredibly important. UoGSU exists to support its members to overcome the myriad challenges they face, so that they can love their time at the University of Gloucestershire.

Students’ Unions are amazing membership organisations with unique structures and ever-changing leadership. The Student Events & Communities Coordinator is a central part of the Student Activities and Communities department, working collectively to deliver UoGSU's work in engaging out student groups, societies and delivering events.

To all our members and stakeholders, we promise to be:

• Inclusive
• Democratic
• Courageous
• Sustainable

About the role

The successful applicant will be passionate about supporting our members to create a sense of community. You will be enabled to lead on projects alongside playing an important role within a growing department of the SU engaging with our student community, societies and organising events within the University of Gloucestershire.

Candidates are able to arrange an informal conversation with Ella Melville-Shaw, Student Activities and Communities Manager in advance of submitting an application. To arrange an informal conversation please contact Ella via the email address to the right of this advert.

Main purpose of the job

High quality student-led events:

• Coordinate and working with others promote our student-led societies offer and other student groups within UOGSU.
• Develop, enhance and deliver an active calendar of student-led events.
• Work in collaboration with internal and external stakeholders with event planning, design and delivery of student-led events.
• Provide operational support at student-led events and activities.
• Assist in the planning of large-scale events such as Welcome, SU crew volunteering programme, our Varsity series and Student Awards.
• Support the UOGSU events programme.
• Be a point of contact for students, University staff, UOGSU staff who wish to utilise on-campus spaces for events, and to assist them in the planning and delivery of a successful event.
• Assist in risk mitigation for events, ensure up to date risk assessments are in place and health and safety guidelines are being followed.
• Act as a premise license holder if required (training provided if necessary).
• To have operational responsibility for SU social spaces including ensuring equipment is functional, that space usage is recorded and that the environments evolve with changing student demands.

Support for student groups:

• Develop effective partnerships to facilitate involvement and engagement with our student groups and support them to develop their capacity to achieve their potential.
• Ensure our student groups are accessible and inclusive to all members.
• Ensure our database of student leaders and members of our societies are up to date.
• Effectively engage students and provide ongoing support and assistance where necessary.
• Organise regular meetings with our elected student leaders and committee members.
• Contribute and support the development of a training programme for student groups.
• Provide financial guidance to student groups and support where needed.
• Coordinate our student staff team to enable them to provide the most effective and efficient service to our members.
• Assist with coordinating and dealing with member discipline and complaints contributing to effective process development.
• Assist in risk mitigation for student groups, ensure up to date risk assessments are in place and health and safety guidelines are being followed.
• Support the priorities of the elected officers.

Applications are made by completing our online application form.

To apply and see our full job pack, including more details about the role and the person specification we'll be shortlisting against is available by clicking on Apply Now.

Start Date: ASAP