Accounts Payable and Payroll Administrator

About Us

The Cheltenham Trust is a dynamic charitable organisation that manages a diverse portfolio of venues and services. Our mission is to inspire, connect, and enrich Cheltenham’s diverse audiences through a year-round programme of exhibitions, community festivals, live events and leisure activities. The Role We are seeking a proactive Accounts Payable & Payroll Administrator to join our finance team. This role is pivotal to ensuring the accuracy and efficiency of our financial operations, including supplier invoice management and payroll processing. You will join a small team and provide essential support across various finance functions.

Key Responsibilities Accounts Payable

• Process supplier invoices promptly and accurately, ensuring compliance with company policies and resolving discrepancies.
• Prepare regular payment runs, ensuring timely payments to suppliers.
• Track outgoing payments and maintain accurate records, ensuring correct VAT treatment on all invoices.
• Manage supplier setup and administration. Customer & Supplier Management
• Build and maintain strong relationships with external suppliers, customers, and internal stakeholders.
• Perform regular/monthly statement reconciliations for both suppliers and customers to ensure account accuracy.
• Manage the Accounts Payable and Payroll inboxes, responding to emails promptly and resolving queries efficiently. Payroll Administration
• Act as the primary contact for all payroll-related queries within the Trust
• Collaborate with the HR department to ensure all payroll data is accurately captured, including any payroll changes, new starters, leavers, salary adjustments and monthly timesheets.
• Prepare monthly pension returns to Royal London and LGPS, managing any arising queries.
• Ensure accurate reporting to HMRC of PAYE figures.
• Reconcile ledger control accounts related to payroll items.

General Financial Support

• Provide cover for the Accounts Receivable Administrator when required:

• Generate and issue customer invoices promptly and accurately. o Record and reconcile all incoming financial transaction.
• Issue receipts to customers and manage outstanding payments, including sending collection statements and communications.

• Provide general financial and administrative support to the Finance team as needed.
• Monitor the department’s mailbox, ensuring timely responses or appropriate delegation.
• Assist in producing accurate and comprehensive management information.
• Maintain adequate audit trails and uphold internal accounting controls.
• Support internal colleagues on ad-hoc matters as directed by the Finance Director.
• Collaborate effectively across the Trust, maintaining confidentiality and integrity in all matters.

About Your Experience

• Minimum of one year of experience in Accounts Payable.
• At least two years of accounting experience.
• Working knowledge of bookkeeping fundamentals.
• Previous payroll experience is desirable; however, training can be provided. Skills and Abilities
• Proficient in Microsoft Office, with strong Excel and analytical skills.
• Excellent communication and stakeholder management abilities.
• Proactive and self-motivated approach to work.
• Strong organisational and planning skills, with the ability to prioritise and meet tight deadlines.
• Exceptional attention to detail and data accuracy.
• Ability to work independently to investigate and resolve queries.
• Flexible team player, responsive to business growth and changing priorities.
• Committed to maintaining confidentiality in accordance with data protection legislation.

For more details or to see the full job description cllick Apply Now!