Finance Administrator

Required: As soon as possible

The Role

We are seeking a professional, confident and enthusiastic individual to join our finance team. The department is a busy, stimulating and rewarding environment, and this role is an excellent opportunity to develop relevant skills and experience of working with many aspects of finance. You will work closely with the finance team and members of academic staff. You will report on a day-to-day basis to the Senior Finance Officer, with ultimate accountability for the finance function sitting with the Finance Director.

The successful candidate will have administrative and finance experience, strong IT skills and be able to work to a high level of accuracy. You will be confident communicating professionally and warmly to provide excellent service for our School community.

The School

The King’s School is one of the dozen oldest schools in the country and has a proud heritage dating back to at least 1087, with a re-foundation in 1541. King’s is the Cathedral School in the city of Gloucester, whilst the surrounding county is home to many excellent grammar and state schools, as well as other independent schools. King’s is held in high regard amidst this competitive area; our academic, co-curricular and pastoral attainment is second to none. As a result, the last three ISI reports for King’s have all been classified as ‘excellent’ in every area. Local media brand SoGlos has awarded King’s the title of ‘Independent School of the Year’ or ‘Highly Commended’ in every one of the last six years – a feat unmatched by any other local independent school – most recently winning the title in May 2025. Despite the multiple national-scale challenges of recent years, King’s has seen its pupil roll growing steadily and parental satisfaction scoring very highly indeed. With careful investment in the campus and facilities, as well as a continuous focus on improving teaching and learning and developing our outstanding pastoral care, King’s is now seen as a dynamic, forward-thinking and impressive place to study and to work.

Main Duties

• Supporting the finance department with various administrative duties, including:
- credit card transaction processing;
- credit card reconciliations;
- credit card management / control;
- compiling and issuing budget reports;
- raising sales invoices for our subsidiary company;
- compiling billing sheets for parent fee notes and handling queries with staff;
- processing purchase orders;

- handling bursary inbox emails;
- petty cash reconciliations;
- archiving and stock checks.
• Processing invoices, supplier statement reconciliations and handling queries from suppliers;
• Assisting with administrative aspects of the credit control process;
• Assisting the payroll clerk with administrative aspects of the payroll processing function;
• Provision of cover on Reception and for the wider administrative team as may be required.

Personal Profile

• AAT qualified or equivalent experience;
• Excellent IT skills and sound knowledge of Office 365 (particularly Excel);
• Familiarity with some digital accounting software would be an advantage;
• Excellent organisational skills with the ability to work under pressure, meet deadlines and prioritise workload effectively;
• A meticulous eye for detail;
• Outstanding communication skills, able to work well within a small team and establish good working
relationships at all levels;
• Ability to maintain confidentiality and professionalism at all times;
• Willingness to occasionally turn a hand to tasks that may fall outside of your regular responsibilities;
• A keen interest and/or experience of working in finance.

Hours of Work

The role is available on a full time (37.5 hours per week) or part-time (minimum 30 hours per week) basis, year-round.

A typical working day is from 08:00 to 16:30, with a one-hour unpaid lunch break.

Salary

Up to £30,000 per annum according to skills and experience. This is based on a full-time position and will be pro-rated for part-time hours.

Holidays

Holiday entitlement will be 5 weeks per annum plus Bank Holidays, rising to 6 weeks per annum after 5 years of service.

Benefits

• A contributory pension through Aviva APTIS;
• Generous fee remission for children at King’s;

• Before / After School Care for children at King’s;
• Access to a doctor for advice and short consultations;
• Staff Wellbeing Programme;
• Staff Wellbeing Day (additional leave);
• Cycle to Work Scheme;
• Lunches;
• Parking.

Applications

Candidates should apply through TES by clicking on Apply Now, or by sending a completed School Application Form and Covering Letter via the email address to the right of this advert. A CV is not required.

Early applications are encouraged and we reserve the right to make an appointment prior to the published closing date, if appropriate.

For further information, please contact Mr Harry Fuller via details to the right of this advert.

The King’s School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post including: references from previous employers, a Disclosure and Barring Service check at the enhanced level, as well as eligibility to work in the UK (in compliance with UK immigration regulations). Interviews will be conducted in person, and they will explore candidates’ suitability to work with children.   In line with Keeping Children Safe in Education an online search will be carried out for short listed candidates only – this will consist of a Google and social media search. The search is looking for anything that  calls into question the candidate’s suitability to work with children, or could cause harm to the reputation of The King’s School. Any information discovered will be shared with members of the interviewing panel prior to interview.