Outpatients Administrator, Band 3

Job summary

We are seeking an experienced secretary to join the secretarial and administrative team at the Vascular Laboratory. The position offers excellent opportunities for a motivated and diligent individual to provide efficient and timely administrative and secretarial support to the department, assisting with all aspects of patient access to meet the service's needs.

Main duties of the job

To provide administrative and secretarial support to ensure the smooth operation of Vascular Laboratories, including patient access, appointment bookings, and serving as the reception point of contact.

To efficiently coordinate all administrative tasks supporting the Specialist Vascular Secretary Lead, while maintaining the ability to work independently within the boundaries of the job description.

The post holder will be expected to communicate effectively with a variety of internal and external stakeholders daily, including patients and their relatives, medical staff, GPs, members of the public, and company representatives. They must exercise initiative and demonstrate excellent interpersonal skills to ensure that all contact remains sensitive, empathetic, and courteous.

About us

The Vascular Laboratory team works closely with Vascular Consultants, Consultant Radiologists, Vascular Access Nurse Specialists, and Vascular Nurse Specialists as part of a multidisciplinary team in the Department of Vascular and Endovascular Surgery. The Vascular Laboratories are spacious, air-conditioned, and well-equipped with five Philips EPIQ 7, one Philips EPIQ 5, and Philips InnoSite ultrasound machines. We utilise an electronic reporting system alongside CRIS/PACS. We also have a dedicated office space separate from the scanning rooms.

Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county. Our workforce of nearly 8,000 staff members provides high-quality emergency, elective, and specialist care across various clinical areas. We are a centre of excellence for stroke care, oncology, and trauma. We offer a wide range of opportunities and benefits in a genuinely supportive working environment, including but not limited to a generous annual leave allowance, excellent bank rates, access to the NHS Pension Scheme, discounts at local shops, restaurants, and services, access to our health and well-being hub, flexible working options, and discounted public transport.

Details

Date posted

29 April 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year (pa, pro rata if part-time)

Contract

Permanent

Working pattern

Part-time

Reference number

318-26-T0297

Job locations

Gloucestershire Hospitals NHS Foundation Trust

Great Western Road

Gloucester

GL1 4NN

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.