Receptionist/Admin Support- Outpatients, Band 2

Job summary

- To provide an efficient and friendly service to all patients and visitors attending outpatient departments

- To record patient attendance accurately and timely, in accordance with departmental policy

- To ensure patient outcomes are actioned accurately and timely, in accordance with departmental policy

- Where appropriate, make follow up appointment and any associated administration, without direct supervision

- Support nursing team with organisation of return transport for patients attending appointments where appropriate.

- Ensure the professional image of the department and Trust is maintained at all times

- Flexible approach to working hours to meet the demands of the service.

- Work closely with the Administrative Lead for delegation of day-to-day duties

- To work in collaboration with the clinical and non-clinical team members providing admin support such as stock ordering. You will also work directly with patients resolving their queries and recognise the importance of first-class communication skills to achieve patient satisfaction. The primary objective is to provide:

- Excellent customer service

- Effective and timely resolution of queries received

- To support the Trust in providing quality care to its patients.

- To work cross site support the OPD Team

Additional working pattern details: This role can be offered as part time role or as job share for the right candidates

Main duties of the job

- Ensure the timely and accurate update of Trak, to include liaising with and response to, the Information team, and their weekly reports.

- Undertake planned or ad hoc Audits, and provide reports to Assistant General Manager, as requested

- Ensure compliance with Health and Safety requirements in area of responsibility.

- Any other duties as required, commensurate with the grade.

- Ordering of stock and keeping a log including ordering on P2P.

- Admin support to management team.

- Call patients following up / confirming their appointments.

About us

You will join a team working in the brand new purpose build Community Diagnostic Centre. You will be working both on the Reception desk to assist patients with booking in, queries and appointments as well as providing admin support to the multidisciplinary team working from the department. This is an exciting opportunity to be part of a new venture to offer the best possible Outpatient care to patients.

Details

Date posted

27 January 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year (pa pro rata if part-time)

Contract

Fixed term

Duration

6 months

Working pattern

Full-time, Part-time, Job share

Reference number

318-26-T0057

Job locations

Community Diagnostic Centre

Quay House

Gloucester

GL1 2TZ

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.