Theatre Scheduling Supervisor, Band 4

Job summary

Theatre Scheduling Supervisor, Band 4 (32 hours a week)

We are currently looking for an enthusiastic and flexible person to join our theatre scheduling team at Gloucestershire Hospitals NHS Foundation Trust.

The post holder will lead and supervise the scheduling team to manage logistics within a spatial framework on a live document within constraints and targets.

Manage the theatre Floorplans and Theatre Trak System county-wide to ensure accurate reflection of theatre session allocation

Engage with Theatre management to develop and support delivery of process change and improvement initiatives in regards to the management of Floorplan Templates and engagement with key stakeholders

Support Theatre management with reporting requirements of theatre cross county-wide session allocation and the supervision of the Theatre scheduling administration team.

Main duties of the job

Knowledge & work experienceAble to work without management supervision and with a certain degree of autonomy

Must have an orderly and methodical approach at all times with attention to detail and accuracy, despite being under pressure from constant telephone calls and interruptions. This includes the foresight and ability to pre-empt problems and being able to guide staff through the appropriate processes

IT Proficiency

Proficient computer skills, including:

Use of relevant hospital systems ( TrakCare, FDP etc.)creating, modifying and printing from the system, and an ability to resolve queries and errorsa good understanding of Microsoft Office software, including Excel,

PowerPoint and WordAble to support audits to match manual and electronic data

Communication and interpersonal skills

Must have excellent communication skills to be able to negotiate with staff in circumstances that require good listening skills and tact

Ability to find ways of solving or pre-empting problems

Skills to coach or train new members of staff

Organisational skills

An excellent understanding of the need to maintain accurate patient information (which is regarded as highly confidential) and keep it securely on both the computer system and paper records

Personal qualities

Strong evidence of team working across professional boundaries

Ability to work under pressure and respond to short timescales on time

About us

The Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county. And with over 9,000 staff, we're one of the largest NHS trusts in the UK. We offer a huge range of opportunities and benefits in a genuinely supportive working environment.

The scheduling team plays a pivotal role in ensuring that the trust achieves activity targets by coordinating the allocation of sessions cross county. You will be liaising with a wide range of stakeholders from admission team, operational managers to data analysts.

Our team is dynamic and constantly evolving to manage ongoing demand and challenges with on theatre lists. We work closely together to ensure a positive and supportive work environment.

Theatre management is keen to enable development opportunities within the scheduling team to improve relevant skills as required.

Details

Date posted

19 December 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Part-time

Reference number

318-25-T0765

Job locations

Gloucestershire Royal Hospital

Gloucester

GL1 3NN

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.