Office Manager / PA (Part-time) – Luxury Lifestyle Magazine

Hours: Minimum 25 hours per week (typically 25–30), spread over 4–5 days, 9am–5pm

Contract basis: Initially self-employed/contract (monthly invoicing), with a view to moving onto PAYE payroll once both sides are confident things are going well.

With a blend of internationally recognised writers and local expertise, Cotswold Cloche is an established, beautifully presented seasonal magazine aimed at high-net-worth visitors to the Cotswolds.

We are looking for an enthusiastic, highly organised Office Manager/PA to support our Operations Director and Editor, ensuring the smooth day-to-day running of the office.

This is a hybrid position incorporating office management, executive assistance and editorial/sales coordination. You’ll be highly literate, an excellent communicator, discreet, and confident juggling priorities within a small team. As an important member of our team, we encourage a free flow of ideas both editorially and administratively.

Key responsibilities

Office management & administration

• Ensure the day-to-day running of the office, including systems, supplies, and general administration
• Organise meetings, maintain databases and keep records up to date
• Coordinate office maintenance and manage supplier relationships
• Order stationery and IT equipment; liaise with service providers as required
• Support company events and team logistics

PA support

• Diary management for senior team members
• Arrange travel, transport and accommodation
• Prepare letters, presentations, reports and other documentation
• Attend meetings as required and capture actions/follow-ups

Editorial / production coordination

• Liaise with writers, contributors and advertisers (briefs, deadlines, asset chasing)
• Liaise with designers and printers to support production schedules
• Support mail-out campaigns and distribution coordination

Sales & client support

• Provide sales administration support (under guidance)
• Maintain advertiser records and supporting materials; assist with follow-up communications

Finance administration (basic)

• Process invoices, expenses and supplier payments
• Support credit control (polite chasing of overdue invoices)
• Track and maintain tidy financial records to support budget management

Digital support (light, guided)

• Schedule occasional social media posts (under guidance)
• Update website content (training provided if required)

Wider group support (occasional)

• Provide discreet ad-hoc administrative support to wider group activities/projects as required (e.g., scheduling, travel coordination, document preparation, supplier liaison and basic finance admin)

About you (essential)

• Minimum 1–2 years’ experience in an office management/PA/administrative coordination role (ideally in a small, fast-paced team).
• Highly literate and articulate, with excellent written and spoken English and a keen eye for detail
• Confident using Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly organised, proactive, and able to manage multiple priorities
• Professional discretion and confidentiality when handling sensitive information
• Able to work on a self-employed/contract basis initially (monthly invoicing)

Desirable

• Familiarity with basic accounting systems (e.g., Xero/QuickBooks or similar)
• Experience in publishing/media, creative, hospitality or luxury brand environments
• Familiarity with website CMS and social scheduling tools
• Familiarity with CRM systems such as HubSpot, including contact management and pipeline tracking.

How to apply

Please click on Apply Now and email your CV and a short cover note, explaining why you’re a good fit for this role, along with:

• Your availability/notice period
• Confirmation you can start on a self-employed/contract basis initially
• Your typical weekly availability (days/hours)
• Details of any finance/admin systems you’ve used (e.g., Xero, QuickBooks)