Part Time Finance Assistant & Office Administrator

About Bay’s Kitchen

Bay’s Kitchen produces a range of award-winning IBS Friendly Foods which are Low FODMAP, Gluten & Dairy Free and mostly Vegan too!

We have our own webshop and are also stocked on Ocado and Amazon and we are hoping to expand into the Grocers in the near future.

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The Bay’s Kitchen team is a small and friendly team, who all share the ambition to grow the business and be the UKs leading Free From & IBS Friendly brand.

Job Role:

• Hours to be worked between 9am and 3pm but can be flexible to suit the cand
• Location: Home based, work laptop will be provided
• Ideally located within 30minutes of our office in Cheltenham as one day a week will be expected to be in the office where we meet as a team.
• Travel requirements: Occasional requirement to help out at events
• Holiday: 25 days plus bank holidays on a pro rata basis

This is an exciting role for an individual with a finance / administrative background, looking for a fresh challenge within a small business. You will be responsible for the day to day finance tasks and running of Xero. You will also be working closely with the Supply Chain Manager and wider team to get these tasks completed.

You will have responsibility for finance and administrative tasks, including invoicing trade customers, account reconciliation, managing accounts receivable, raising claims and more. You will also manage our product data and spreadsheets ensuring all information is always accurate and up to date.

The role will also be required to work with and cover holidays and time off for the Marketing and Sales Executive and Supply Chain Manager. This will include tasks such as managing customer orders, placing purchase orders, liaising with our warehouse and manufacturers.

Everyday Tasks Include:

• Managing Xero –

          o Adding invoices and bills (ensuring VAT allocation is correct)
          o Chasing invoice payments
          o Reconciling payments received
          o Ensuring all staff expenses are up to date
          o Managing the manual journals
          o Reporting on what bills need to be paid and when
          o Updating the team with a weekly cash flow report

• Cover for Customer Service Friday’s and holidays –

          o Managing the Sales inbox, responding to customer queries
          o Liaising with our manufacturers on stock deliveries if needed
          o Liaising with our warehouse on stock deliveries and customer order queries

• Raising claims for damaged and lost parcels with our warehouse
• Managing the product data sheets ensuring all data is up to date and correct
• Supporting the Supply Chain Manager with other adhoc tasks that might crop up.

Key Requirements & Skills:

• Experience in a credit control, accounts receivable role
• Working with finance software - ideally Xero
• Experience in an administrative role
• Accounting or bookkeeping qualification (desirable)
• Experience using Microsoft Office
• Good numeracy skills and accuracy is key
• Excellent grammar and written English
• Excellent organisational skills
• Good computer skills
• Flexible and a team player
• Willing to get involved in all aspects of the business as we are a small, close knit team

This is a permanent, part time position within a growing business. We are looking for the ideal candidate to start asap, ideally in September 2025.

As this is a new role within our company, there maybe other tasks needed as and when the company expands and the role evolves.

For immediate consideration, please send your CV by clicking on Apply Now.

Candidates who are being called to interview will be contacted and invited to interview w/c 4th August. We will endeavour to respond to all applicants however as a small team this is not always possible due to the volume of applications received.