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Assistant Clerk

Brimscombe, Stroud

Hours: 8 hours per week (with the possibility of some overtime), worked flexibly with evening meetings and very occasional weekend work. Work pattern to be determined with the Clerk

Location: Office of Brimscombe and Thrupp Parish Council (West Suite, Port Mill), some home working will also be possible. Attendance at some meetings and other visits to Brimscombe and Thrupp are required. A laptop will be provided.

Salary Scale: SCP 18 – 23 (£29,269 - £32,076) depending on experience (per annum pro rata based on a 37-hour working week)

Contract type: One-year fixed term (with the possibility of extension)

Responsible to: Parish Clerk and Responsible Financial Officer

Applications are invited for an enthusiastic and self-motivated person to fill the role of Assistant Clerk to Brimscombe and Thrupp Parish Council. This is a varied position suiting an applicant with a positive attitude and a desire to train and develop. The job is more than just desk work as the successful applicant will be encouraged to be innovative and to enjoy working within the community. The successful candidate will be expected to work independently and to assist the clerk with duties to include:

• To arrange, publicise, and attend Council Meetings including preparation of agendas and preparing minutes.
• To attend to administrative tasks including maintaining paper and electronic files, Facebook, the Parish Council website, annual review of all parish policies, preparing reports to Council, dealing with correspondence and enquiries, and overseeing the maintenance of assets.
• To maintain and report the Parish Council’s finances and assist in preparation of accounts for annual audit.
• To advise and support Councillors including research required to progress projects.
• To work with the community of Brimscombe and Thrupp and to help organise events.

Local Government experience is desirable but not essential. Support and training in all aspects of the job will be offered. A high degree of computer literacy and excellent communication skills are essential.

Job Description

Brief summary:

Principal responsibility for the post holder will be carrying out aspects of administrative work for the Council. The post holder must be prepared to work occasional evening and weekends. Full training to be provided by the Council. It is expected that, after induction and training, the post-holder will work independently, requiring minimal supervision.

Specific Responsibilities:

1. To carry out such duties as the Clerk shall delegate to further the Council’s business, assisting him/her in:
a. Preparation and circulation of agendas and minutes including the supporting documents required.
b. Attendance at Council meetings and other meetings as and if required.
c. Following up actions from meetings in a timely manner.
d. Ensuring all the Council’s obligations around risk assessment and statutory requirements are met.
e. Correspondence and general administration.
f. To be the secondary point of contact for telephone and email enquiries and to deal with enquiries and complaints in a timely manner.
g. Maintaining the council’s financial systems including initiating required payments, obtaining quotes and tenders for the delivery of Council services and keeping the accounting systems up to date.
h. Representing the Council at outside meetings and functions if requested.
i. Maintaining the Council’s website and social media.
j. The Council’s news output through various other media.
k. Preparation and publication of notices and the management of notice boards.
l. Managing the Council’s contractors.
m. Maintaining the Council’s assets.
n. Research on behalf of the Council and supporting councillors to fulfil agreed projects.
o. Preparing of reports for the Council.
p. Event administration.
q. Any other tasks which are commensurate with the grade and appropriate
to the role.

2. To stand in for the Clerk in his/her absence taking on the temporary role of Proper Officer and/or RFO and, during such periods, to report directly to the Council.

Application process

Applications by CV and covering letter (not exceeding 2 pages) explaining how you meet the person specification and why you are well suited to the role emailed to the Clerk by clicking on Apply Now.

Closing date for applications: 23.59 on Sunday 3 rd March 2024

Successful applicants will be contacted on or after Wednesday 6 th March 2024

Interviews are expected to take place on: Monday 11 th March 2024

Start date: As soon as possible

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