Neonatal Stores Administrator, Band 3

Job summary

Neonatal Stores Administrator, Band 3 (20 hours a week)

Gloucester Neonatal Unit for a highly organised and motivatedNeonatal Stores Administrator to join our dedicated Neonatal Unit, Transitional Care and Outreach Service team at Gloucestershire Hospitals NHS Foundation Trust.

This important role supports the smooth day-to-day operation of our neonatal services by ensuring that essential equipment, medical supplies and consumables are available, maintained and managed effectively. Working closely with clinical teams, procurement services, medical engineering departments and external suppliers, you will play a key part in helping us deliver safe, high-quality care to newborn babies and their families.

The successful candidate will be responsible for managing stock levels, ordering equipment and supplies, coordinating maintenance and servicing of medical devices, and providing administrative support across the service. You will also contribute to service improvement initiatives and help identify opportunities for greater efficiency and value for money.

This is an excellent opportunity for someone with administration, stores, procurement or healthcare support experience who has strong organisational skills, good IT knowledge and the ability to work independently while building effective working relationships across multidisciplinary teams.

If you are proactive, reliable and passionate about supporting outstanding neonatal care, we would love to hear from you.

Main duties of the job

Responsible for ordering equipment and supplies for the neonatal unit through P2P and the Women's & Children's Specialty Procurement Team, ensuring stock levels are maintained and resources used effectively. Works with the Stores Lead and Ward Managers to identify cost-saving opportunities and support efficient use of equipment, consumables and services.

Acts as the main liaison with Medical Engineering, ensuring equipment is maintained, serviced and safe, reporting faults and supporting investigations into Medical Device Alerts. Ensures relevant information is shared with key stakeholders.

Oversees the storage, cleaning, monitoring and decommissioning of equipment in line with Trust policies. Supports procurement and equipment replacement programmes, working with Procurement, Materials Management and the Trust Equipment Lead to meet clinical, operational and financial requirements.

Liaises with Gloucester Managed Services (GMS) regarding maintenance, infrastructure projects and unit developments, and supports charitable donors in identifying equipment and service improvement opportunities.

Works closely with the Women's & Children's Specialty Procurement Team to ensure effective stores management and the smooth operation of the neonatal unit, while contributing to service improvement, quality initiatives and financial sustainability.

About us

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.

With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.

As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Details

Date posted

01 September 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year (pa pro rata if part-time)

Contract

Permanent

Working pattern

Part-time

Reference number

318-26-T0583

Job locations

Gloucestershire Royal Hospital (Neonatal Unit, Womens Centre)

Great Western Road

Gloucester

GL1 3NN

United Kingdom

For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.