Job Details
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Contact Information:
Gloucestershire Hospitals NHS Foundation Trust
PLEASE SEE INDIVIDUAL ADVERT FOR APPLICATION DETAILS
1, College Lawn
Cheltenham
Gloucestershire
GL53 7AG
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Vascular Secretary, Band 3 - C9318-25-0559
Gloucestershire
Job summary
An exciting opportunity has arisen in the Vascular department for a Band 3 Medical Secretary based at Pullman Court, Gloucester Royal Hospital.
You will at times be expected to work under pressure to meet targets. The post holder will provide an efficient secretarial and audio typing service to the specialist team. Additionally, the role will also include administrative tasks to ensure appropriate support to the consultants. The post holder will be responsible for providing results of scans to the Consultant's Gloucester Secretary for the Consultant's to review and chasing scans if there are delays to the patient's treatment. The post holder will be responsible for the Swindon email inbox which receives queries from either GP surgeries or other departments within the hospital. The post holder will also attend the weekly MDT meetings, recording outcomes from consultants and actioning outcomes where necessary. The post holder will also be expected to check clinic outcomes on the hospital Trak system to ensure accuracy.
The Vascular Network provides specialist cover for Gloucester Royal as the hub with Swindon Hospital as a spoke. Both sites are extremely busy and requires an energetic but exceptionally organised person to join our specialist team. If you like to be kept busy, enjoy variety and have good attention to detail whilst under pressure, then you could be the person we are looking for to enable us to deliver an excellent service.
Main duties of the job
Audio typing correspondence to patients, GPs and medical staff and any other required addressee following clinical attendance or other patient contacts as directed by the Secretary Supervisor
Maximising capacity by ensuring that slots are used and flagging up any issues to the Secretary Supervisor
Ensuring that results, correspondence and patient queries are dealt with accurately and promptly
To ensure that RTT guidelines are achieved for patients
Checking of clinic outcomes to ensure accuracy
Ensure that the necessary action is taken for patients that are required to attend for further investigations and ensure systems of work are in place to ensure the results are shared in a timely manner with the relevant clinician.
Ensure the allocation of patients added to the waiting lists correctly.
Ensure that patients do not breach their target waits in accordance with local and national guidelines. Take proactive action to resolve or escalate any concerns with waiting lists.
Ensure any speciality results spreadsheets are maintained accurately
Ensure that administrative processes are standardised and comply with national and local guidelines
Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.
With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.
As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Details
Date posted
09 June 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year (pro rata if part time)
Contract
Permanent
Working pattern
Full-time
Reference number
318-25-T0423
Job locations
Gloucestershire Royal Hospital (Pullman Court)
Great Western Road
Gloucestershire
GL1 3ND
For further information and to apply, click on the APPLY BUTTON at the bottom of this advert, then click on CONTINUE to view the supporting documents or apply online.
Closing date for applications: 23-06-2025
Salary: £24,625 to £25,674 a year
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